University of Texas at Austin Reservations
Reserving Space at The University of Texas at Austin
Online Space Booking Portal
Each college, school, unit, or venue has unique policies and procedures around space reservations. To ensure you are accessing the correct booking portal, please read the descriptions carefully and follow the links provided.
If you have any questions about a specific space or about access to reserve space, please contact the administrator at your college, school or unit.
What to Expect When Logging In
UT students, faculty, and staff will access the online space booking portals through single-sign-on. Please log in using your UT EID and password. The portals available to you and the spaces you can reserve or request depend on your affiliation at UT Austin. For a detailed guide of what to expect when logging in for the first time, download this Requesting Space with Momentus document.
Spaces Available for Non-UT Requestors
University Housing and Dining, Commons Conference Center, and the Marine Science Insitute have a few spaces available to external (non-UT) organizations and individuals. Please review the policies or contact the venue for more information on submitting a request through the booking portal.
Conference, Events, and Parking Requests
The University of Texas at Austin boasts a wide array of venues capable of hosting conferences, events or meetings of any size. If you are hosting a large-scale event that requires the assistance of Parking and Transportation to manage, check out their information below!
University Housing and Dining
University Housing and Dining (UHD) oversees 15 on-campus residence halls, 2400 Nueces, Dobie Twenty21, University Apartments, and many dining and retail venues. In addition to unparalleled catering services, we offer flexible, affordable meeting and event space, overnight accommodations, and summer program housing for university or university co-sponsored groups. For first time event requests, please contact the Conference and Event Services team at uhd.conferences@austin.utexas.edu!
Commons Conference Center
Commons Conference Center (CCC) is located in north Austin at the Pickle Research Campus at The University of Texas at Austin. The conference center offers updated meeting space, the latest technology and delicious dining complemented by an exceptional and service-oriented staff. We serve the university community as well as a broad range of businesses, associations and state agencies with in-person and hybrid event needs. Commons is ready to help put on your most successful event yet!
Event Parking & Transportation
Parking and Transportation Services (PTS) balance the needs of University staff, faculty, student, and visitor population. In order to accommodate events hosted, advanced notice is needed to properly maintain and allocate the nearly 16,000 spaces across the University's many parking garages and surface lots. For more information on Parking, or any other services our department offers, please visit our website or email our PTS Event Staff at pts-eventstaff@austin.utexas.edu.
College-specific Reservation Portals
Below you will find more information about the academic units and direct links to policies and procedures and online space booking portals.
College of Natural Sciences
College of Natural Sciences (CNS) event spaces, classrooms, and conference rooms can be booked by Staff, Faculty, Graduates, and Students depending on which building/room and your departmental affiliation. When you select a room to book you will automatically see what rooms you are allowed to book. Prior to submitting your request, please review the following Room Reservation Policy and Procedure information.
If you would like to request a space not seen in the reservation portal, or have any questions regarding the reservation process, please email the Resource Coordinator.
Cockrell School of Engineering
Cockrell School of Engineering (ENGR) has a variety of event and meeting or study spaces that are available to resident student, staff, and faculty of the engineering college. For more information, please visit ENGR Direct Faculty & Staff regarding reservations.
For questions or issues with accessing ENGR spaces, please email the ENGR Department Administrator.
Cockrell School of Engineering - Available Spaces
CSE EER Function Spaces
For faculty, staff and graduate students of the Cockrell School of Engineering to request spaces to host events in the Engineering Education and Resource building.
CSE EER Meeting Rooms
For faculty, staff and graduate students of the Cockrell School of Engineering to reserve meeting rooms in the Engineering Education and Resource building.
LBJ School of Public Affairs
LBJ School of Public Affairs (LBJ) faculty, staff (including TAs and GRAs), and PhD students can request event space and the use of classrooms and conference rooms in Sid Richardson Hall - Unit 3.
If you have questions about hosting an event at the LBJ School, please email LBJ Events.
For questions regarding the use of SRH3 spaces, access, or if you are an external user interested in using LBJ School spaces, please email LBJ Space Requests.
LBJ School of Public Affairs - Available Spaces
LBJ Event Request
Submit an event request for available LBJ Spaces.
LBJ Large Classroom Request
Submit a request for available large classrooms at LBJ.
Reserve LBJ Classroom/Conference Room
Reserve other classrooms or conferences here at LBJ.
McCombs School of Business
The McCombs School of Business (MSB) is comprised of the College of Business Administration (CBA), the Graduate School of Business (GSB), and Robert B. Rowling Hall (RRH). Faculty, staff, and students may book event spaces, classrooms, and conference rooms based on their departmental affiliation.
If you have any questions about spaces in CBA/GSB, please email our Front Desk Reservation Coordinator at frontdeskreservations@mccombs.utexas.edu.
For inquiries regarding spaces in RRH, please email the Rowling Hall Reservation Team at rowlingroomreservations@mccombs.utexas.edu.
McCombs School of Business - Available Spaces
MSB Requestable Spaces
(McCombs Staff, Faculty, and Students Only)
Please use this link to request available classrooms, conference rooms, event spaces, faculty huddle and hoteling spaces, and quiet rooms. Requestable spaces support multiple and recurring booking requests.
MSB Reservable Spaces
(McCombs Staff, Faculty, and Students Only)
Please use this link to reserve study or breakout rooms, conference rooms, faculty huddle and hoteling spaces, and CBA/GSB quiet rooms. Reservable spaces can be made up to two weeks in advance and are limited to single-day requests.
RRH Advanced and Special Event Requestable Spaces
(McCombs Staff and Faculty Only)
Please use this link for more information on requesting special event spaces at RRH, including the auditorium, atrium, and balconies.
DFW Requestable Spaces
(UT Austin Staff, Faculty, and McCombs MBA Students)
Please use this link to request available spaces at the Dallas/Fort Worth Weekend MBA at The Centrum.
Ford Career Center Student Interview Spaces
(BBA, MPA, MS, MSTC and MBA Students Only)
Please use this link to schedule a Ford Career Center suite for your next virtual job interview or any meeting related to only your job search (for example – Informal or information call, pre-interview prep into call with employer, etc.). The FCC suites are not available as study rooms.
Marine Science Institute
The University of Texas at Austin Marine Science Institute (MSI) is the oldest and most significant marine research facility on the Texas coast. We have an array of conference rooms, labs, boats and vehicles that are currently reservable or requestable online. If you have any questions regarding the reservation process, or about any of the services we offer, please email the Marina Coordinator.
If you would like more information about our mission or the programs we offer, click the Learn More option below to visit our website.
Marine Science Institute - Available Space for UT Staff, Faculty, and Students
MSI Boat Slip Rental (UT)
The Marine Science Institute has a private marina in Port Aransas, TX, offering yearly slip rentals to UT affiliates as well as the general public. Daily/Monthly rentals are not offered, and only multi-day requests will be reviewed.
MSI Long-Term Housing (UT)
The Marine Science Institute has furnished 1-bedroom, 2-bedroom, and 3-bedroom housing facilities for graduate students, postdocs, and visiting students/scientists on a first-come first-served basis. There is a priority rule.
MSI R/V Katy (UT)
Research and teaching are major functions of the Marine Science Institute of The University of Texas at Austin. A 57-ft. research vessel, the R/V KATY, is available to visiting groups for educational programs or research trips, as well as other UT affiliates.
MSI Requestable Spaces (UT)
The Marine Science Institute has meeting rooms and labs available to the University of Texas constituents. There is a priority rule. Users unafiliated with the Marine Science Institute must have an MSI sponsor to submit a request.
MSI Reservable Spaces (UT)
The Marine Science Institute has self-service meeting rooms and labs available to University of Texas affiliates. There is a priority rule.
MSI Boats/Vehicles (UT)
The Marine Science Institute has a research fleet, including small boats and vehicles available to University of Texas affiliates.
Marine Science Institute - Available Space for the General Public
MSI Boat Slip Rental (Non-UT)
The Marine Science Institute has a private marina in Port Aransas, TX, offering yearly slip rentals to UT affiliates as well as the general public. Daily/Monthly rentals are not offered, and only multi-day requests will be reviewed.
MSI R/V Katy (Non-UT)
Research and teaching are major functions of the Marine Science Institute of The University of Texas at Austin. A 57-ft. research vessel, the R/V KATY, is available to visiting groups for educational programs or research trips, as well as other UT affiliates.
Interested in space management for your college, school or unit?
Reach out to the Event Software Services team at Commons Event Services to learn more about joining the Momentus license to manage your spaces and venues.